Room Rental Request

 

Name

 

Group name

 

Mailing address

 

Email

 

Phone

 

Date(s) requested

 

Time

 

Purpose of rental use

 

Approximate attendance

 

Will the event be catered?


 

Room set up instructions - Please indicate if you require a specific set up.

 

Available equipment - Please indicate which additional equipment you will need.




 

 

 

 

Terms

• Room rental shall be on a first come, first serve basis once rental agreement is on file.

• Room availability is Monday-Friday 8:00am-5:00pm, or by special arrangement.

• The Cape Chamber/Regional Development Center reserves the right to terminate contract as deemed necessary. 

• All individuals and/or business must complete a room rental agreement form.

• Payment is due on the day of room use.

• Cancellation must be received one week prior to the scheduled event or the renter will be penalized for half of the total fee of the rental.

• The room will be set up with tables and chairs to your specifications by the Cape Chamber/Regional Development Center staff.  

• The Cape Chamber/Regional Development Center is a smoke-free building.

• Audio visual requirements will be set up to your specification, at no additional cost.

• The Cape Chamber can provide a list of caterers in the area upon request.

 

 

 

Regulations

• Renters are responsible for any damage to the facility and/or contents.  All damages must be reported to the Cape Chamber / Regional Development Center staff immediately.

• The room must be left in a neat, clean and orderly condition.  If these conditions are not met, a Room Clean-up Fee of $200.00 or the actual cost of cleaning, whichever is higher, will be charged and notice will be given to the group.  Individuals holding events assume responsibility for any damage to rooms, contents of equipment used, and will be charge for any necessary repairs or replacements.

• Renters understand that nothing shall be attached to the walls, ceiling or any of the fixtures

• It is understood that the Cape Chamber/ Regional Development Center is in no way responsible for any personal injuries, property damages or other liabilities that may be incurred during the use of their facility.  Renter agrees to release indemnity and hold the Cape Chamber/ Regional Development Center harmless of any such damages.

 

 

 

Additional Information

• Parking:

o Parking is available adjacent to the Cape Chamber/ Regional Development Center is for loading and unloading only.  Parking for your event/meeting is available behind the Cape Chamber offices, with over flow parking available across Fountain Street behind the Marriot.

• Amenities:

o Board Room – 2 Large Screen Smart TV’s with HDMI capability
o Training Room – 1 Large Screen Smart TV with HDMI capability o Kitchen with refrigerator, ice machine, stove/oven, microwave and coffee maker available for use.  Coffee and coffee condiments provided at request.   

• Photo copies:

o The Cape Chamber/Regional Development Center staff can make photo copies for your event/meeting if necessary. 

o Photo copying fees; B&W.15 per, Color .25 per page

 

 

 

 

Pricing - Payment is due on the day of room use.

Board Room
Chamber member - $200/full day or $100/half day* | Non Chamber Member - $400/full day or $200/half day*

Training Room
Chamber member - $100/full day or $50/half day* | Non Chamber Member - $200/full day or $100/half day*

*Half day is equal to four hours.

 

 

 

 

 

By submitting this form the patron hereby agrees to the rental policies set forth. If violation to any of these conditions set forth in this agreement occurs, the patron may be subject to monetary penalties and will lose the privilege of renting this meeting facility in the future.